Designed for new employees

Start off right with our comprehensive onboarding and employee welcome program. Learn to navigate the university environment and quickly find the information you need to get started.

Take UBegin to:

  • Complete all new employee requirements, mandatory training, and related tasks
  • Choose your customized UBegin program from available options and enrol in classes
  • Learn about all the programs and services available to you as you explore UCalgary

Enrolment: A Quick Reference Guide

This user guide shows learners how to register in a learning program and enrol in a class for the program, using the Enterprise Learning system.


Registration and Completion Process

Register for UBegin

All faculty and staff should complete all program requirements for UBegin within the first two months of employment.

Register now

Register for Upcoming Courses

UBegin courses are offered regularly throughout the year — customize a plan that works for your schedule.

Register now

Required Courses for All Employees

The two Environment, Health, and Safety courses are mandatory and required for all new employees to complete.

All university employees, supervisors, and managers. Must be completed within the first week of employment. Existing employees, supervisors, and managers are also required to complete this training.

  • Occupational Health & Safety Orientation
  • Hazard Assessment Training

Optional Courses for All Employees

These courses developed specifically for new employees will help you become an informed, engaged, and efficient UCalgary employee as quickly as possible. The courses are optional but recommended.

Welcome to the University of Calgary! As part of UBegin, this half-day session is recommended for all new Support Staff (AUPE) and Management & Professional Staff (MaPS).
 
In this session, you will be introduced to the strategic direction and vision for the university, discover our past and our exciting future, identify university resources, get your questions answered about benefits and pension, and learn about key PeopleSoft features. You will also have the opportunity to meet and network with other new colleagues on campus.

New Employees looking for more information regarding the on-boarding process should visit this link to review the onboarding checklist.

In addition, an overview of the total rewards package, including detailed benefits information (see 'Benefits at a Glance') is available on the Benefits and Pension website.

For staff that are members of the Alberta Union of Provincial Employees (AUPE), a short presentation will welcome you to the union, provide you with further information, and provide an opportunity to answer any questions you may have.

This course supports the following core competencies: University Understanding, Knowledge & Technical Skills

 

Respectful conduct is a critical component of developing the healthy, energetic and productive campus community we need to achieve our strategic vision of becoming a top five research institution by 2022.

This workshop focuses on competencies and strategies to enhance the personal and leadership effectiveness of employees and our workplace culture. This session is very interactive, practical, and supportive.

Learning Objectives:

At the end of this workshop, the participant will:

  • Explore why respect in the workplace is critical to our success
  • Identify the policies and procedures connected with a respectful workplace at UCalgary
  • Recognize the continuum of respectful behaviour and define key terms such as harassment and violence
  • Connect respect to engagement, performance and health through examination of how respect and disrespect impacts employee wellbeing
  • Identify specific strategies for fostering respect in our culture and taking personal responsibility

Intended audience: All Eligible Employees

Number of hours: 3 hours

Alberta's Freedom of Information and Protection of Privacy (FOIP) Act has an impact on how we conduct business at the university. This General Awareness session is intended to provide a broad overview of the underlying principles and intent of the Act as well as the effect of the Act on University policies and procedures.

This course supports the following core competencies: University Understanding, Knowledge, and Technical Skills.

Intended audience: All Eligible Employees

Number of hours: 2 hours

 

An introduction to the foundational concepts of HR and Financial processes including transactions within PeopleSoft. Learn about approval authority, delegation, roles, position management, etc.

This eLearning course offers an introduction to the foundational concepts used at the university that support the administration of HR and Financial processes.

Learning Objectives:

At the end of this workshop, the participant will:

  • How is approval authority defined?
  • What authority can be delegated?
  • How authority is defined by key roles in PeopleSoft and how those roles support approval workflow.
  • What do I need to know about the department and reporting structures and how they create the overall organizational structure in PeopleSoft?
  • How is position management used and the difference between positioned and non-positioned roles?
  • What HR Manager reports are available and how do I access them?
  • What are the various roles and appointment types at the university?

This course is valuable in helping you understand the background structures that support financial and HR transitions.

Intended audience: budget owners, managers and delegates.

Number of hours: There are five interactive eLearning modules titled HR Foundations and each module is approximately ten minutes in length with the entire course running approximately 54 minutes.

This course will introduce learners to the history and content of our Indigenous Strategy, ii'taa'poh'to'p, guiding our way forward  'in a good way' on the path towards reconciliation in response to the 2015 Final Report on Truth and Reconciliation. It includes the following topics: Territorial Acknowledgement, What Is Reconciliation?, Our Journey, Guiding Principles, Conceptual and Cultural Models, Looking to the Future, and Resources.

Learning Objectives:

At the end of this workshop, the participant will:

  • Participants will be able to describe the journey, development, and the cultural gifts of the University of Calgary's Indigenous Strategy, ii'taa'poh'to'p
  • Participants will recognize the importance of the traditional territorial acknowledgement for the Southern Alberta region
  • Participants will be familiar with the important foundational documents and rationale for the development of the Indigenous Strategy

Intended audience: All Eligible Employees

Number of hours: 1 hours

The university is a learning organization and managers have responsibilities to develop their employees. This course explores how to develop your employees' strengths and more fully employ their talents.

Learning Objectives

  • Understand the importance of developing employees
  • Gain clarity around roles, responsibilities and expectations of managers and employees at the university in relation to development activities
  • Learn about resources and support available to develop employees at the university
  • Know the training tools available
  • Explain how to utilize online learning
  • Reiterate how training will help you be more effective in their role as a Manager

Intended audience: All Eligible Employees

Number of hours: 2 hours

Jump start or enhance your use of the My UCalgary Portal; this course explores the many ways you can use the portal to streamline your work activities.

This workshop is best suited for newer employees or for those who would like to learn some tips and tricks on the navigation of the portal. We will do our best to help with any questions specific to your needs. To make this workshop interactive, feel free to bring your  laptop or tablet to access the live environment.
 

Intended audience: All Eligible Employees

Number of hours: 2 hours

This course explores employee recognition as one of the key factors in creating a positive, inclusive work environment.

Employee recognition is a key factor in employee engagement and motivation. However, not only recognition delivered by managers and leaders is important for any workplace, peer-to-peer recognition is also a crucial factor in creating a positive, respectful, and inclusive work environment and building a robust recognition culture in the workplace.

Intended audience: All Eligible Employees

Number of hours: 2 hours

UBegin Courses for Managers

In addition to the UBegin courses for all employees, reports-to managers are required to take the following courses specific to management job functions.

Respectful conduct is a critical component of developing the healthy, energetic and productive campus community we need to achieve our strategic vision of becoming a top five research institution by 2022.

This workshop focuses on competencies and strategies to enhance the personal and leadership effectiveness of employees and our workplace culture. This session is very interactive, practical, and supportive.

Learning Objectives:

At the end of this workshop, the participant will:

  • Explore why respect in the workplace is critical to our success
  • Identify the policies and procedures connected with a respectful workplace at UCalgary
  • Recognize the continuum of respectful behaviour and define key terms such as harassment and violence
  • Connect respect to engagement, performance and health through examination of how respect and disrespect impacts employee wellbeing
  • Identify specific strategies for fostering respect in our culture and taking personal responsibility

*We recommend completing the online 'Respect in the Workplace' program before attending this session.

Intended audience: All Eligible Employees

Number of hours: 3 hours

Alberta's Freedom of Information and Protection of Privacy (FOIP) Act has an impact on how we conduct business at the university. This General Awareness session is intended to provide a broad overview of the underlying principles and intent of the Act as well as the effect of the Act on University policies and procedures.

This course supports the following core competencies: University Understanding, Knowledge, and Technical Skills.

Intended audience: All Eligible Employees

Number of hours: 2 hours

This is for new employees who have direct reports or for existing employees who have recently become managers. It may be appropriate for existing managers who wish to refresh their knowledge. Part of the UBegin and UFundamentals programs.

This session will provide an overview of the employee life-cycle and the roles and responsibilities of a manager, specifically as it relates to the management of people in the University of Calgary environment.

The following topics are covered in general:

  • Workforce planning
  • Recruitment and selection
  • Onboarding and training
  • Performance management and development
  • Salary reviews and recognition
  • Learning and development
  • Managing people issues
  • Employee transitions
  • Overview of HR Website

Intended audience: new employees who have direct reports or for existing employees who have recently become managers

The purpose of this training course is to inform Employees, Supervisors and Managers of their responsibilities for reporting and investigating work-related accidents, incidents, and occupational illnesses.

All work-related accidents, incidents, and occupational illnesses are required to be reported and investigated. Responsibilities for reporting and investigation have been defined for employees, supervisors and managers in the university's Occupational Health and Safety Management System (OHSMS).

The main objective of incident reporting and investigation is prevention. Finding the causes of an incident helps prevent similar incidents from occurring in the future.

Learning Objectives:

  • the requirements for reporting and investigating
  • the purpose of reporting and investigating
  • the types of  incidents that are reportable
  • who is responsible to report and investigate
  • how to report an incident in OARS
  • how to conduct an incident investigation and determine the immediate and root causes


Target Audience: Mandatory training for all university supervisors and managers, as well as all employees who participate in conducting incident investigations.

An introduction to the foundational concepts of HR and Financial processes including transactions within PeopleSoft. Learn about approval authority, delegation, roles, position management, etc.

This eLearning course offers an introduction to the foundational concepts used at the university that support the administration of HR and Financial processes.

Learning Objectives:

At the end of this workshop, the participant will:

  • How is approval authority defined?
  • What authority can be delegated?
  • How authority is defined by key roles in PeopleSoft and how those roles support approval workflow.
  • What do I need to know about the department and reporting structures and how they create the overall organizational structure in PeopleSoft?
  • How is position management used and the difference between positioned and non-positioned roles?
  • What HR Manager reports are available and how do I access them?
  • What are the various roles and appointment types at the university?

This course is valuable in helping you understand the background structures that support financial and HR transitions.

Intended audience: budget owners, managers and delegates.

Number of hours: There are five interactive eLearning modules titled HR Foundations and each module is approximately ten minutes in length with the entire course running approximately 54 minutes.

Additional safety training may be required for your role. Be sure to check with your manager and review the Occupational Health & Safety course listings.