Tenure and Promotion
Academic Staff (TUCFA)
Tenure and Promotion is an annual process for faculty members at the University of Calgary. Each year, applicants participate in the process, including review of emeritus recommendations. The provisions relating to the Tenure and Promotion process are documented in the Collective Agreement, Article 28, which applies to any application for: a) Tenure b) Promotion c) Transfer between Teaching and Research and Teaching-Focused streams and d) Renewal of Tenure-track appointments
Academic Staff Members should review Article 28: Tenure and Promotion of the Collective Agreement as it outlines both the eligibility and important process information. The steps below reflect the high-level process — please refer to the Faculty Guidelines, GFC Handbooks and Tenure and Promotion Timeline for more details:
- Eligible Academic Staff Members will receive an invitation to apply, no later than May 15th.
- Applicants to provide a declaration of their intention to apply for renewal, tenure (including early consideration), and/or promotion, transfers along with possible names of referees (not for renewal), by June 17th.
- Applicants to submit CV, cover letter and other materials by September 3rd.
* Dates are adjusted to the Tenure and Promotion timelines every year due to weekends and stat holidays.
Resources
Training Videos and Job Aids
Please refer to the Academic Portfolio Training Videos and Job Aids website via the 'Tenure and Promotion' section to assist the following roles in the Tenure and Promotion process:
- Candidates (applicants)
- External Referees
- Department Head or Equivalent
- Committee Members and Other Reviewers
Frequently Asked Questions (FAQ)
Technical Support
Please send an email to hracadem@ucalgary.ca.
Please ensure that you are using your UCalgary email address (i.e. XX@ucalgary.ca).
Affiliated email addresses such as @haskayne.ucalgary.ca or @ahs.ucalgary.ca, are not enabled in Academic Portfolio.
Academic Portfolio servers were migrated in March 2023, from the US to Canada servers. Users are advised to clear their web browsing data, cache and cookies.
- In Firefox, Edge or Chrome, press CTRL+SHIFT+Delete
- Chrome - Ensure all boxes are checked (i.e. browsing history, cookies and other site data, cached images and files) and select Clear data
- Firefox - Ensure all history boxes are checked (i.e. browsing & download history, cookies, active logins, cache, form & search history) and select Clear Now
- Edge - Select your time range (all time). Ensure that the boxes for browsing history, download history, cookies and other site data and cached images and files are checked, then select Clear now
- Once your cache is cleared, please try logging in again through your myUCalgary portal via:
All About Me -> My Job -> Academic Portfolio
Still have login issues? Please contact help@interfolio.com for further assistance.
In the meantime, please review the reference documents, guidelines, timeline and job aids for further details. We recommend viewing the training video available on our website in the resources section above, that demonstrates how to submit through Academic Portfolio, to further familiarize yourself.
Contact hracadem@ucalgary.ca and begin preparing any relevant documentation related to your submission.
Please review the reference documents, guidelines, timeline and job aids for further details. We recommend viewing the training video available on our website in the resources section above, that demonstrates how to submit through Academic Portfolio, to further familiarize yourself. Once your case is created, you can begin uploading your document(s).